Build a schedule that shows each location, building, value, occupancy, roof, income exposure, flood question, and lender detail so insurers can compare the property accurately.
A statement of values (SOV) is a location-by-location schedule of the property facts and values submitted for an insurance review. It can separate buildings, contents, equipment, improvements, inventory, business income, and loss of rents while giving the insurer the occupancy, roof, flood, lease, and lender details needed to understand the property.
The worksheet is not an appraisal, policy form, coverage guarantee, or promise that a carrier or lender will accept the values.
Greene's CSV opens in Excel, Google Sheets, Numbers, and most property-management systems. Delete the sample row, keep the header row, and use a separate line for each building or scheduled structure.
Download the CSV TemplateUse it as a starting worksheet. A carrier, wholesaler, appraiser, or lender may require its own form, additional fields, or separate valuation support.
The exact workbook varies. These six groups cover the questions most Florida property schedules need to organize before the carrier, lender, or lease adds its own requirements.
Give every building or scheduled location its own row. Include the address, building number, occupancy or tenant type, square footage, stories, year built, vacancy, and apartment-unit count where applicable.
Show the value assigned to each building and the valuation basis being reviewed. Do not substitute purchase price, tax value, loan balance, or market value for replacement cost without confirming the requested basis.
Separate business personal property, inventory, equipment, tenant improvements, signs, outdoor property, and other scheduled items. A single blended contents number can hide which entity owns what.
Flag business income, extra expense, ordinary payroll, and loss-of-rents needs by location. The number should come from the business or property records and be reviewed against the policy method and restoration assumptions.
Add the roof year and material, sprinkler percentage, fire alarm, protection class if known, flood zone, flood-policy status, and elevation-certificate availability. These facts are not property values, but they help carriers evaluate the schedule.
List the lender or mortgagee and attach the written insurance requirements. For tenant-occupied property, include lease clauses that shift responsibility for improvements, glass, equipment, or insurance evidence.
Upload what you have with the current policy, roof records, valuations, rent roll or income worksheet, flood documents, leases, loss runs, and lender requirements. We can identify any missing details before we compare insurers and pricing.
Put the source and requested basis next to the number. A tidy spreadsheet with mislabeled values can still send the quote in the wrong direction.
A cost-to-repair-or-rebuild concept based on the requested policy method. It is not automatically the property's sale price or tax value.
A valuation approach that may account for depreciation. The policy language controls how a covered loss is valued.
What a buyer may pay for the real estate, including land and market conditions. It is not a reliable substitute for insurance replacement cost.
A schedule total that may combine selected building, contents, improvement, and income values. Confirm what the carrier includes before comparing totals.
The policy form, endorsements, valuation method, coinsurance or agreed-value treatment, deductibles, and loss-settlement language control the coverage result. The SOV helps organize the discussion; it does not replace it.
A lender, carrier, or wholesaler may need to see how each building, unit count, occupancy, roof, rental-income exposure, flood question, and ownership entity fits the account.
Separate each apartment building, clubhouse, office, maintenance structure, laundry building, pool house, sign, fence, and other scheduled property.
Show unit count, occupied and vacant units, short-term or student exposure when present, subsidized occupancy when relevant, and any commercial tenant.
Use the current rent roll and operating records to support the rental-income discussion. Do not assume the annual gross rent is automatically the policy limit.
Give roof age and material by building, plus available permits or records for electrical, plumbing, HVAC, and other major updates.
Flag current flood coverage, lender flood requirements, elevation information, and first-floor mechanical, electrical, laundry, office, or tenant-space exposure.
Match the property-owning entities, named insureds, lender or mortgagee, management company, and written loan requirements before evidence is due.
Mark them as prior values, gather current valuation support, and ask which basis the carrier or lender wants.
Separate each building or scheduled structure so its address, occupancy, roof, construction, and value can be reviewed.
Identify the source of the number and do not relabel it. Ask whether a replacement-cost estimate or appraisal is needed.
Split them by owner and category, especially when a landlord and tenant have different responsibilities.
Bring the rent roll or business records and discuss the policy method, waiting period, and restoration assumptions.
Attach those documents with the first schedule so insurers receive complete property details earlier.
Use Greene's template, the carrier workbook, or your existing schedule. Keep a stable location and building ID so revisions stay easy to track.
Label prior-policy values, appraisals, replacement-cost estimates, rent-roll figures, equipment lists, and owner estimates instead of presenting every number as equally verified.
Send the current policy, valuations, roof records, rent roll, leases, flood documents, inspections, loss runs, photos, and lender requirements that explain the schedule.
Review valuation basis, coinsurance, deductibles, income exposure, ownership, flood, vacancy, tenant mix, and deadline items before comparing quotes.
Date the final schedule and keep it with the quote comparison. If values or locations change, send a clearly labeled revision instead of a mystery spreadsheet.
Include the current policy and the documents behind the values. Our office can flag missing information and reduce follow-up questions.
These sources help frame the review. They do not replace the current policy, carrier workbook, valuation report, written loan requirements, or property-specific advice.
Florida guidance on commercial property, business income, extra expense, ordinance or law, and policy-form differences.
Official starting point for flood maps, map panels, and property-specific flood-zone research.
NFIP agent guidance on commercial flood coverage and why flood needs a separate review.
A program-specific example of how a multifamily lender may use valuation, SOV, evidence, flood, and insurance requirements.
A second program-specific lender example covering valuation, deductibles, rental income, evidence, wind, and flood.
A familiar industry form example. A carrier, wholesaler, or lender may ask for a different workbook or field set.
Florida coverage hub for buildings, contents, wind, flood, income, landlords, and owner-occupied property.
The documents that support the SOV: current policy, COPE, roof, values, leases, lender terms, flood records, and loss runs.
Prepare roof, wind, flood, valuation, inspection, deductible, tenant, and lender details before renewal.
Florida multifamily property, liability, loss-of-rents, wind, flood, roof, tenant, lender, and umbrella review.
Compare apartment renewal pricing with the property values, deductibles, coverage, and documents attached.
Match the written loan requirements with the SOV, property coverage, rental income, wind, flood, liability, and evidence.
Send it with the current policy, valuation support, roof records, flood documents, rent roll or income worksheet, leases, loss runs, and lender requirements. We'll help identify what is ready and what still needs an answer.
