Florida condo board resource

Florida Condo Master Policy Document Checklist

Published May 2026Sources reviewed May 2026

Use this checklist to build a board-ready insurance packet before a Florida condo association master-policy renewal, premium review, lender request, or special-assessment discussion.

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Quick summary

A Florida condo association master-policy packet should include current policies, declarations and bylaws, insurance provisions, statement of values, roof and construction details, flood or RCBAP records, D&O and crime/fidelity policies, loss runs, inspections, reserve documents, vendor certificates, and financial-control documentation.

Reviewed by

Joe GreeneCommercial Lines Manager • FL 2-20 license #P005559

Condo Master Policy Documents: the short version

A Florida condo association master-policy packet should include current policies, declarations and bylaws, insurance provisions, statement of values, roof and construction details, flood or RCBAP records, D&O and crime/fidelity policies, loss runs, inspections, reserve documents, vendor certificates, and financial-control documentation.
Best fit: condo board presidents and treasurers, cams and association managers, property committees preparing renewals, unit-owner committees reviewing assessment risk.
Use the web page for source links and the PDF when you need a meeting-ready checklist.

Who should use this

Built for the people who need clean insurance answers before the meeting, claim, renewal, or audit.

Condo board presidents and treasurersBuild a clean insurance packet before renewal, lender questions, assessment discussions, or coverage comparisons.

CAMs and association managersOrganize policy forms, flood/RCBAP records, inspections, reserves, vendor certificates, and board documents for the association.

Property committees preparing renewalsUse the checklist to prepare renewal files and explain insurance questions to boards without guessing from memory.

Unit-owner committees reviewing assessment riskCompare master policy documents, deductibles, flood records, and governing documents before unit-owner confusion starts.

Checklist

Florida Condo Master Policy Document Checklist: documents and questions to organize

These are practical review items, not legal advice, engineering advice, claim-settlement advice, or a promise that a carrier will accept a specific risk.

Core master-policy packet

These documents explain what the association is responsible for and what is currently insured.

Current insurance policies

Master property, general liability, D&O, crime/fidelity, umbrella, equipment breakdown, workers comp if applicable, cyber if applicable, and all endorsements.

Declarations and bylaws

Insurance provisions, association property responsibility, unit-owner responsibility, deductible assessment language, and board authority.

Statement of values

Building values, common elements, ordinance or law, amenities, detached structures, garages, docks, pools, signs, gates, and equipment.

Deductible schedule

Wind, hurricane, named storm, all-other-peril, water, flood, equipment breakdown, D&O retention, and crime/fidelity deductibles.

Loss history

Five-year loss runs if available, open claims, prior water/wind/flood/fire claims, and carrier recommendations or nonrenewal notes.

Florida condo underwriting documents

Inspection and maintenance records help tell the building story before an underwriter has to guess.

Building data

Year built, construction type, roof age, roof material, square footage, number of units, number of stories, protection class, and occupancy details.

Milestone/SIRS documents

Milestone inspection, structural integrity reserve study, engineering reports, repair plans, completed repairs, and reserve-funding notes when applicable.

Flood records

RCBAP/private flood policy, flood zone, elevation certificate if available, lender requirements, prior flood claims, and excess flood options.

Maintenance and life safety

Roof work, concrete restoration, balcony repairs, elevators, fire alarms, sprinklers, electrical updates, plumbing updates, and generator records.

Board, vendor, and money-control records

Master policy review is not only property. It also includes board liability, crime/fidelity, and vendor controls.

D&O and board governance

Board roster, management agreement, recent disputes, elections, budget/assessment notices, and D&O policy terms.

Crime/fidelity controls

Who signs checks, bank access, management-company fund control, dual-control rules, employee dishonesty, computer fraud, and social engineering terms.

Vendor certificates

Property manager, landscaper, pool, elevator, roofing, restoration, security, maintenance, and large-project contractor COIs and contracts.

Condo Master Policy Documents red flags to catch early

The board has a renewal quote but no current statement of values.

Flood coverage is assumed but no RCBAP/private flood policy is in the packet.

D&O and crime/fidelity are treated as optional afterthoughts.

Inspection, reserve, or repair documents are not organized before underwriting questions arrive.

Download the condo master policy documents PDF checklist

The PDF version is built for board packets, renewal meetings, audit prep, and field notes. The HTML page stays crawlable for search and AI systems; the PDF travels better when somebody needs the checklist in hand.

Download PDF 1-800-252-6885 Read Condo Report

Sources used for this condo master policy documents checklist

This checklist uses official public sources where those sources apply. We use field experience to organize the documents, but we do not treat private discussion or vendor pages as legal authority.

Florida Statute 718.111 condominium association insuranceflsenate.gov Florida Statute 718.112 association bylaws and reservesleg.state.fl.us Florida Statute 553.899 milestone inspectionsleg.state.fl.us Florida DBPR condominium inspections and SIRS resourcescondos.myfloridalicense.com NFIP flood insurance for condominium associationsagents.floodsmart.gov NFIP summary of coverage for residential condominium buildingsagents.floodsmart.gov HelpWithMyBank RCBAP explainerhelpwithmybank.gov

Condo Master Policy Documents FAQ

What documents should a condo board gather before master-policy renewal?

Gather current policies, declarations, bylaws, statement of values, building details, flood/RCBAP records, D&O, crime/fidelity, loss runs, inspection/reserve documents, vendor certificates, and financial-control records.

Does a condo master policy automatically include flood?

No. Flood should be reviewed separately. The association may need NFIP RCBAP, private flood, excess flood, or lender-required flood coverage depending on the building and requirements.

Why do milestone inspections and reserve studies matter for insurance?

They are not insurance policies, but they help underwriters understand building condition, repair plans, roof/concrete/elevator issues, and reserve context.

Who should maintain the condo master policy document packet?

The board, CAM, property manager, and insurance contact should know where the current packet lives and who updates policies, loss runs, inspections, reserves, and vendor certificates.

Should board D&O and crime/fidelity be reviewed with the property policy?

Yes. They are separate coverage areas, but board liability, financial controls, management agreements, and association property decisions are connected in a complete renewal review.